Who this is for
Office manager or bookkeeper who closes the card statement every month.
Receipts and card statements arrive every month, in new shapes from new suppliers and phones.
The result
Each month you receive expense lines for up to 150 receipts paired to your card statement, the two exception lists with counts that reconcile both ways, and a test report from a sample of 30 receipts you label.
What is included
- Up to 150 receipts and one statement CSV a month
- Expense lines, the pairing sheet and two exception lists
- A sample of 30 receipts labelled by you, scored each month
- Draft reminders per cardholder id, unsent
You receive
- Monthly expense lines CSV
- Pairing sheet and exception lists
- Test report
What is not included
- Deciding whether an expense is allowed
- Medical receipts, which are held back
- Accounting, tax, audit, legal or financial advice: a named person at your business decides every money question
- Filing, submitting, approving, posting or paying anything in any system
- A statement that your figures are correct, complete or ready for audit
- Any response-time guarantee or out-of-hours cover
What we need from you first
- Which one-off version fits you, and the volume you expect each month
- Who receives the monthly result. No files or logins in the first enquiry
Never send passwords, keys, customer records or confidential code in the first enquiry. Secure handover is agreed after scoping.
How we check it is done
- Each month counts reconcile both ways: receipts equal paired plus unpaired, and statement lines equal paired plus unreceipted
- On 30 receipts you label each month, at least 27 have merchant, date, currency and total right, and a confident wrong total is reported at the top (a monthly tripwire, not proof of a 90% rate)
- Each month the frozen test pack is re-run, and every case that passed last month still passes; a case that fails is reported with its cause
- Originals are unchanged (checksums match) and nothing was written to any live system by us
You read each month's result and tell us whether the test and thresholds still suit you. A month counts as delivered when you have received the result and the test report.
When we would stop or decline
- Inputs change shape and cannot be mapped to the agreed one
- Nobody on your side reads the monthly result for two months running
- You want the system to post, send, file or pay by itself, without a person at your business approving each action
Questions
Do you contact cardholders?
No. Draft reminders are for your person to send.
Does it work on foreign-currency receipts?
Only with a rate source you supply. Otherwise they are listed in their own currency and flagged.
Price and terms
£145/month · untested offer price. Billing is monthly under the written terms we agree with you. Nothing is charged until you have agreed them.
This is a new service with no published client results. The price is a starting point we have not yet tested with buyers. Nothing is ordered or charged by the enquiry. The full specification is on the Synthetic Industry catalogue.