Enter savings, not total workflow duration
Use the minutes you expect to remove from each case, not all minutes currently spent if checking and exceptions will remain. Supply cases per month, hourly cost, one-time setup cost and monthly running cost. All monetary values must use the same currency. Your inputs are assumptions; the page has no measured volume, provider benchmark or quoted service price.
- Use observed baseline timing when available.
- Subtract expected exception-handling and review effort from the minutes saved.
- Include provider fees in running cost where applicable.
The arithmetic
Monthly hours = minutes saved per case × monthly cases ÷ 60. Gross monthly time value = hours × hourly cost. Net monthly value = gross value − monthly running cost. Simple payback = setup cost ÷ positive net monthly value. A zero or negative net value has no positive payback under these assumptions.
- Worked arithmetic, not an observed case: 10 minutes × 120 cases ÷ 60 = 20 hours.
- At 30 per hour, gross value is 600; running cost of 100 leaves 500.
- Setup cost of 1500 divided by 500 gives three months; none of these inputs is our quote or a proven saving.
Time value is not cash received
Freed time may allow other work without reducing payroll. Taxes, financing, changing volumes, implementation delays and new ongoing exceptions are not modelled. A positive result does not prove that an integration can be safely delivered or that a buyer will pay for it. Test the complete business record and duplicate behaviour separately.
- Compare conservative and optimistic input assumptions.
- Measure the actual workflow after an authorised delivery before claiming savings.
Local calculation and its limits
The inspected calculator computes from numeric browser inputs; it does not submit or store these values. Do not enter confidential figures if you do not want them visible on your screen. An enquiry is separate from this calculator, not an automatic payment or quote.
Calculate from your own assumptions
Time value is not necessarily cash saved. Include exception handling in your minutes figure and maintenance in monthly running cost. All costs use the same currency. No fees or claimed demand are invented; this is not a quote or guaranteed return.
Sources and limits
- Calculator implementation Checked 2026-10-10.
- Hours equal minutes per case times cases per month divided by 60.
- Gross monthly time value equals those hours times hourly cost; net subtracts monthly running cost.
- Payback is setup cost divided by positive net monthly value; otherwise there is no positive payback.
- Inputs must be finite non-negative numbers no greater than 100000000.